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Cataloging Supervisor - Northwest University - Kirkland, WA


Collects, describes, and organizes archival materials. Oversees the purchasing, receiving, and processing of books. Occasional weekend and evening hours may be required. Full-time position, 1 FTE.


  • Manages the harvesting and processing of archival materials in print and digital formats.
  • Collects NU publications such as magazines, course syllabi, email newsletters, theses and dissertations in both digital and print formats.
  • Supervises the creation of metadata and the digitization of print materials.
  • Files physical materials in the archive according to accepted practices.
  • Manages the acquisition and cataloging of print books for the library.
  • Acquires books and textbooks from vendors, donations and other sources; selects appropriate catalog records and updates library holdings, oversees physical processing of the materials; and tracks library book budget.
  • Tracks and replaces lost and missing books.
  • Supervises up to three Student Assistants, including hiring, directing their work, and conducting performance reviews in conjunction with the Metadata Librarian.
  • Supervises cataloging activities at branch campus.
  • Assists patrons with locating, retrieving, and checking out materials.
  • Answers basic library informational and directional questions and refers library users to appropriate library staff for other services. Performs other work-related duties as assigned.


  • Four year college degree or equivalent.
  • One year of applicable library experience preferred.
  • Demonstrated ability to perform very detailed work with accuracy and efficiency.
  • Demonstrated organizational and problem-solving skills.
  • Demonstrated commitment to continuing professional development.
  • Good communication skills: able to communicate verbally and in writing with students, faculty, and staff. Experience with MS Word, MS Excel, MS Outlook and Internet.
  • Able to lift, move, carry, and shelve library materials with the assistance of a book cart.
  • Able to use a computer, mouse and keyboard for extended periods of time.
  • Supervisory experience preferred.
  • Demonstrated commitment to maintaining a safe work environment free of harassment, violence, and unlawful discrimination.
  • Proven ability to get along well with co-workers, and deal effectively and professionally with colleagues.