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Archives and Special Collections Assistant - Fuller Theological Seminary - CA

the Archives and Special Collections Assistant (ASCA) will work at the direction of the Archives and Special Collections Librarian (ASCL) to organize and catalog archival materials; to aid in digitization projects for the new online Institutional Repository; to offer excellent reference assistance to researchers utilizing the Fuller Archives; and to serve as a general resource/assistant for the Archives and Special Collections department in partnership with the Electronic Resources department.

Principal Duties and Responsibilities

  • Provide reference services to researchers in the archives, over the telephone, and through the mail or email.
  • Supervise answering all department email, including logging all research requests and digitizing reasonable amounts of archival materials in response to requests.
  • Create and update documentation related to all projects.
  • Assist with collection development decisions as well as keeping detailed statistics concerning Archives collections processing, accessions, and de-accessions
  • Assist with FTS Archives exhibits.
  • Maintain order and arrangement of the Archives collections.
  • Arrange and describe records in the Archives collections according to accepted professional standards.
  • Ensure ongoing care of the Archives collections, which includes assessment and implementation of preservation standards to stabilize materials.
  • Assist the ASCL in shipping materials to digitization vendors, and perform quality control checks of material received.
  • Work with the ASCL and Library Director in planning and implementing overall strategic goals for the Fuller Archives/Du Plessis Archives.
  • Perform all other assigned duties related to the Archives and Special Collections.

Secondary Functions

  • Assist the cataloging department in checking donated items for admittance into the Rare Books Collections or general Special Collections
  • Provide hospitality to all Hubbard Library visitors and patrons
  • Serve as a backup resource for the Library Circulation Desk or general Library projects
  • Direct patrons to appropriate library personnel or tech support services as needed

General Qualifications

  • Commitment to the evangelical and ecumenical heritage of Fuller Theological Seminary. See the Fuller Theological Seminary website.
  • Faith and lifestyle congruent with the mission of Fuller Theological Seminary as expressed in its Statement of Faith and other standards and statements of the Seminary.
  • Commitment to theological education in the service of the local and global church, to shaping leaders for the church’s mission and ministry, and to the spiritual formation of students
  • Disposition to work collegially in a diverse — multi-ethnic, multi-denominational, multi-regional — seminary community.
  • Must maintain confidence with sensitive archival materials/collections

Required Qualifications

  • Bachelor's degree required
  • MLS/MLIS degree required
  • Library experience required
  • Archives experience strongly preferred
  • 1-3 years excellent customer service skills is required
  • Strong verbal and written communication skills is required
  • Excellent organizational skills
  • Familiarity with Library of Congress system is desired
  • Must be able to sort alpha-numerically
  • Competency in basic computer support is desirable
  • Experience with Word, Excel, and Google Drive preferred
  • May require long periods of standing or walking 
  • Able to push loaded book carts (maximum about 300 lbs.)
  • Maintain professional confidentiality related to sensitive materials
  • Attendance at quarterly all-Library staff meetings

Please apply via the Fuller Seminary job website, under the "Work at Fuller" link.